The Review, Promotion, and Tenure (RPT) research project aims to examine how faculty are evaluated in their career progression, both when it comes to salary reviews and to promotion. We aim to understand the types of criteria and definitions of criteria that are utilized in the process for faculty to describe their research. You can follow our progress here or sign up for updates at the bottom of this page.

We are looking to collect as many RPT-related documents as possible. In particular, we are looking for any guidelines faculty are given, or forms they are asked to fill out. If you can locate any of such documents, please email them to along with the URL to the department and university that they correspond with. [su_spacer]

Where can I find these documents?

Few departments have their RPT guidelines and forms online, so we have found the easiest thing to do is to contact a faculty member at a specific department directly. Working with a faculty member that you know and having a working relationship with may help to facilitate this process. 


How do I reach out to faculty members?

Below is sample text you may consider using when writing to a faculty member. Please note that you should not request from a faculty member forms with their own information. Rather, only the guidelines or blank forms are necessary for the purposes of this research.

[su_note note_color=”#e6e6d3″]Dear [Professor],

[Personal introduction: “my name is”…”I work for/in/at”…] I am assisting a research project related to review, promotion, and tenure (RPT) at academic institutions in the U.S. and Canada. The project aims to assess how RPT guidelines may vary by institution and how they evaluate faculty for RPT. The project is led by Dr. Juan Pablo Alperin (Simon Fraser University), Dr. Erin McKiernan (National Autonomous University of Mexico), and Dr. Meredith Niles (University of Vermont). Details of the project can be found here:

While the project team has collected many university-wide RPT policies, they have fewer discipline-specific/department guidelines that are sometimes given to faculty. I have two questions/requests:

  1. Does your department/discipline have specific guidelines beyond the university?
  2. If yes, could you send me any such documents from your department (they should be blank, not completed forms)?

Finally, if you are interested in the outcomes of the research project to better understand how your institutions’ RPT guidelines may compare with other institutions, please let me know and I can add you to the project’s outreach list.

Thanks in advance for your time and consideration!